Accommodations are available in the residence halls on the UC Davis campus for guests attending the Collective Behavior Conference. Nightly accommodations include lodging and selected meals.

University accommodations are located at Thoreau Hall, an air-conditioned, suite style residence hall complex (please see attached map). Bedrooms have single size beds. Guests will be sharing a bathroom with 2-4 other guests. Facilities provide for a clean comfortable style of accommodations but are a basic amenity type of facility and may not be comparable to guest expectations if they plan to stay in a full service hotel/motel type of accommodations.

Thoreau Hall is located 2 blocks from the main campus (see reverse of this letter for map). Beds are fully made with linen upon your arrival. Fresh towels will be exchanged in your room daily, please note that daily bed making is not provided during your stay. Telephones are installed in each suite, however, you will need a calling card or a prepaid phone card to place long distance calls.

DINING

Selected meals are included in your package (refer to reservation form on selected meals). Meals are professionally prepared and served cafeteria style at the Oxford Circle Dining Commons. The menu offers a wide variety of hot and cold entrees, a vegetarian entree, extensive salad and sandwich bars, soups, fresh fruits, desserts and beverages. Guests are welcome to return for additional servings as often as they wish. Each guest will be issued a Dining Card ($10.00 replacement fee if lost).

PARKING

No parking fees are required at Thoreau Hall, however, if you intend to drive your vehicle on-campus you will be required to purchase a permit for each weekday. Coin operated permit dispensers are located at the entrance to most campus visitor parking lots.

RECREATION

Daily use of the campus recreation pool and the recreation hall are included in your package. You will receive a recreation pass when you check in to access recreational facilities.

GUARANTEED RESERVATIONS

A limited amount of space is available; therefore, reservations will be made on a first-come, first-served basis. Rooms will be guaranteed only when full payment is received in advance. All charges must be paid in U.S. currency and drawn on an U.S. bank. Travelers checks, cashiers checks, personal checks or money orders will be accepted (must be in U.S. dollars and payable through an U.S. bank). Checks must be made payable to: UC Regents. CREDIT CARDS ARE ACCEPTED, (See reservation form for details)

CANCELLATIONS

All cancellations for accommodations must be made at least two weeks prior to the first arrival date of the reservation. An administrative service fee of $10.00 will be deducted from the refund to cover processing costs. A refund check will be mailed to the guest approximately two to four weeks after notification. Full payment will be forfeited if cancellation notification is not made at least 10 days prior to the start of the conference.

To reserve space for on-campus accommodations please complete the attached Reservation Form and send with full payment to the address noted on the form. After we receive your payment we will mail you a receipt and a confirmation letter with detailed instructions for checking in and obtaining your room key and meal card.

Questions? You may contact us at:

Phone: (530)752-8000

FAX: (530)752-8185

E-mail: confhsg@ucdavis.edu